Admin Support- Temporary Post in Belfast at Four Seasons Health Care

Date Posted: 10/10/2018

Job Snapshot

  • Employee Type:
    Temporary/Seasonal
  • Location:
    Belfast
  • Job Type:
  • Experience:
    1
  • Date Posted:
    10/10/2018

Job Description


Job Reference ID:
NOUcm/REG/048891

Home Name: Support Office - Northern Ireland
Location: Belfast, Antrim, UK

Weekly Hours: 37.5
Salary: To be discussed


 

As Admin Support you will be required to provide high quality administrative support to the Regional Office in order to deliver an effective administrative service which meets the needs of the region and accords with the business’ data and compliance requirements.

KEY DUTIES and RESPONSIBILITIES

1. Provide support to with administrative tasks having due regard to confidentiality and the high level of sensitivity of information held
2. Respond to telephone enquiries redirecting calls as necessary
3. Assist with the production of high quality documents and presentations
4. Attend specific meetings and co-ordinates the circulation of information and action points immediately following the meeting.
5. Attend specific meetings and produce complete and accurate notes/formal minutes
6. Operate admin systems in support of functions within the region
7. Maintain databases and spread sheets
8. Collate statistics and produce reports
9. Produce documents and presentations etc from materials provided
10. Devise and maintain an effective electronic documents storage system and/or filing system.

 

Job Requirements

In order to achieve this our Regional Admin Support should be:

Literate with the ability to communicate effectively both verbally and in writing.

Understands and effectively uses IT and communication systems required for the role (including PowerPoint and excel)

Ability to work as part of a team

Enthusiastic and sets a positive example for others

Identifies and suggests ideas to improve their area of work and willing to make new ways of working a success

Ability to communicate effectively with people at all levels of the organisation

Excellent administrative and organisational skills

Basic word processing knowledge/experience - ability to produce basic word documents and use pre-existing templates

Basic excel knowledge/experience - ability to update and manipulate data in pre-existing spreadsheets

The role may require a flexible approach as hours will vary to reflect the work patterns and needs of the business.

If you would like to join our team and help to provide an excellent service please click on Apply now.